Chapter Four
How to Input Data from Completed Questionnaires
Completed questionnaires may be input manually or questionnaires may be completed on-line.
M First of all, it’s a good idea to make sure that the computer you are entering data into is the same computer from which the questionnaires were printed out. Why? One of HIPSYS’ strengths is its flexibility. You can change it any way you want - image perspectives, facets, and questions. If you have a particular class on more than one machine, someone could make changes to it on one machine but not on the other.
J But you can foil their dastardly plot by keeping the password for your computer secret and following the instruction in the first sentence under the heading "Manual Input".
Given that caution, here’s how you input data from completed questionnaires. Let’s assume you are using your new class mgt12ABC. Double click on the HIP Input icon. Then:
File and New.
Select mgt12ABC.
If you don’t want the names to appear on the computer screen, then type in a code in the Target box, eg, Mgr 1, Mgr 2, etc. and the name in the Name box. Only what is in the Target box will be displayed via HIPSYS on the computer screen. If anonymity is not a problem because they’re going to be sharing and discussing their results anyway, then type the name in here eg, "Derek Budleigh" and ignore the Name box if you wish.
Now in the Perspective box, scroll to and select the image perspective you are entering. Look at the code that you would have put in the top right-hand corner of the front sheet of the questionnaire. It will be "SELF", or "BOSS", or "Shift A", or "Shift B" or "Shift C". Your selection will be highlighted.
When you have highlighted the appropriate one, hit Enter to lock it in and it will default to that until you change it. Pretty handy if you are entering a swag of the same image perspective or component at once. In fact, it’s a good idea to sort out the questionnaires into their image perspectives and component groups first so you can enter them all without having to constantly change the image perspective or component group when inputting them.
Now you strike "1" for "A" (Agree), "2" for "N" (Neither Agree nor Disagree), and "3" for "D" (Disagree).
N Don’t try to use the Mouse to enter the data - it won’t work. And it would be slower anyway.
When you have entered all responses, you will be asked to confirm the image perspective you have just entered. Look at the code on the top right of the questionnaire again just to make sure and save yourself any dramas later on, and then Enter.
You will now be asked to re-enter data for verification. This is to see if you’ve made any mistakes. Hit the 1s, 2s and 3s for the same questionnaire again and, if you’ve got them all right, you will be allowed to go on to enter the next survey #2. J
If you’ve made any mistakes, you will see a few "Gotcha" displays. A box will tell you how many errors you’ve made and ask you to correct them. Click on OK.
A red arrow will point to your first mistake, the question number(s) of your mistake(s) will be highlighted in red, and you will see two dots when there should be only one. Correct these mistakes with the Mouse by clicking on the correct entry. (Yes, you can use the Mouse this time.)
Then click on the Next button to enter Survey #2 and repeat the process.
When you have entered all the questionnaire data, or as much as you feel like entering for the time being,
Quit.
You will be asked if you want to Save changes. Click on Yes, and then give it a name, "Mgr1" or "DerekB", or whatever. This is the survey file. If there are several from the same team/organization, you may want to put them all in the same directory.
If, later on, you have more questionnaires to enter for this Target (person), then when you open HIP Input, go to File and Open, instead of New, and select the survey file name.
You don’t have to input questionnaires all at once. And you don’t have to input them in any order, although it may be easier for you if you do. Just make sure you select the correct image perspective/component group each time you enter data.
Click on the End button, then Next, and continue entering data as above.
Now (Ta-Da!!!) you are almost ready to view the HIPSYS profile and all its various multi-coloured displays.
A key code is given to each person who will be completing a questionnaire. So the client needs to tell the consultant how many key codes are required for each response group.
If you wish to make such arrangements and to set up an account, please contact us at:
The client will be given the key codes to allocate as appropriate. Each participant then accesses the HIPSYS web site at:
and inputs his/her responses to the questionnaire that will appear in response to their entering their key code.